Menu Management
Mar 22, 2024
min read

Best Cloud-Based POS Systems For Your Restaurant Business

Article Outline

What Is A Cloud-Based POS System?

Things To Consider When Choosing A Cloud-Based POS System

How Much Does A Cloud-Based POS System Cost?

Traditional Vs Cloud-Based POS System

Advantages Of A Cloud-Based POS System

Popular Cloud-Based POS Systems

Invest In A Cloud-Based POS System

Restaurants are increasingly turning to cloud-based POS systems for their convenience, cost-effectiveness, and numerous features that traditional systems struggle to match. Cloud-based solutions not only offer data storage but a range of tools to drive efficiency and engage with customers. As a business owner in the hospitality industry, selecting the right POS system is a pivotal decision that can make or break your operational success.

Take a closer look at the critical factors to consider when choosing a cloud-based POS system, the cost implications, and a rundown of the best systems in the market.

What Is A Cloud-Based POS System?

A cloud-based POS system refers to software that runs on a remote server and allows users to process transactions through the Internet. This means you can access your POS data from any device, anywhere. Unlike traditional systems that store data locally, cloud-based POS systems provide more flexibility, seamless updates, and speedy data recovery.

Cloud systems are changing how restaurants operate, offering a holistic solution for order management, sales tracking, inventory control, and customer relationship management. By integrating these features, cloud-based POS systems pave the way for smarter and more efficient business operations.

Things To Consider When Choosing A Cloud-Based POS System

When choosing a cloud-based POS system, multiple factors such as ease of use, inventory management tools, tracking and reporting features, internet connectivity, and security should be at the top of your list. Features you should consider include:

Ease Of Use

A POS system should not be a source of operational headaches. Look for intuitive designs and features that your staff can swiftly adopt. The easier it is to use your POS, the quicker your team can process orders, and the more you can impress your diners with smooth and efficient service.

Inventory Management

Inventory management in a cloud-based POS system should help you keep a tight grip on your stock levels. This tool can automatically update your inventory as sales are completed, schedule stock orders, and even provide real-time reports on your most and least-selling items.

Tracking And Reporting

A good POS system tracks sales, order history, customer preferences, and staff performance. It should be able to generate detailed reports that you can use to analyze trends, make informed decisions, and optimize your business strategies.

Software Integrations

The best cloud-based POS systems offer integrations with other software, such as online ordering, delivery management, and reservation systems. This makes it easier for you to streamline your management processes and have a complete overview of your restaurant operations.


A cloud-based POS system provides data security functionalities to safeguard your information. Ensure that the system you choose has advanced safety protocols to protect your business and customer data. You should also have the option to restrict access and assign different levels of permission.

How Much Does A Cloud-Based POS System Cost?

Understanding the cost of a cloud-based POS system is vital for your restaurant's financial planning. Costs typically include hardware, software, implementation, and ongoing fees. Some systems offer a subscription model, with monthly or yearly payments, while others require a one-time purchase.

The price can also vary based on the number of terminals and the requirements of your restaurant. Be sure to calculate the total cost of ownership over an extended period to get a clear picture of your investment.

Traditional Vs Cloud-Based POS Systems

There are clear advantages to using a cloud-based POS system over a traditional one. Cloud systems are generally more cost-effective, provide remote access, offer seamless updates, and are often more user-friendly. Traditional systems, while reliable, may lack the modern features restaurant owners need to stay competitive. Here are some key differences:

  • Traditional POS systems are usually more expensive, with upfront costs for hardware and software licenses. Cloud-based systems can be less costly, as most only require a subscription fee.
  • Cloud-based systems allow you to access your data from anywhere, while traditional ones store data locally, making it difficult to access remotely.
  • Cloud-based systems usually offer more features, including inventory management, staff performance tracking, and real-time reporting. Traditional systems may have limited capabilities.
  • Cloud-based POS systems are highly scalable, while traditional ones may require additional hardware or software purchases to expand.

In general, a cloud-based POS system provides numerous benefits compared to a traditional POS system. It is an excellent option for businesses of varying sizes. A business may opt for a conventional POS system if it favors on-premises data storage or requires a POS system that functions offline.

Advantages Of A Cloud-Based POS System

The benefits of a cloud-based POS system are extensive and can transform your business operations. From offering enhanced accessibility to providing detailed business insights, here are some of the advantages you can expect:


Cloud-based POS systems offer unparalleled accessibility. You and your staff can access real-time data and reports from anywhere, anytime, on any device with an internet connection. This level of mobility can greatly enhance staff performance and customer service.

Reduced Costs

Cloud-based solutions can significantly cut down on expenses associated with traditional systems, such as maintenance and updates. They often operate on a subscription model, spreading out costs and saving initial investment in hardware.


A cloud-based POS system is designed to grow with your business. You can add or remove terminals, change your subscription plan, and easily incorporate new features as your restaurant evolves. This scalability makes it an excellent long-term investment for your business.

Business Insights And Analytics

In-depth reporting and analytics features can help you make smarter business decisions. Understand customer buying habits, identify your most popular items, and manage your staff more efficiently with comprehensive business insights. This data is readily available in real time, allowing you to stay on top of your business at all times.

Integrated Features

Cloud-based POS systems often come with a suite of integrated features, such as customer relationship management (CRM), loyalty programs, and marketing tools. It can streamline your operations and provide a seamless experience for staff and customers.

Built-In Payment Processing

Many cloud-based POS systems offer built-in payment processing options, streamlining transactions and reducing the need for additional services. This can enhance customer satisfaction and speed up service. It also provides a secure and PCI-compliant way to process payments.

Automatic Updates

Automatic updates are one of the key benefits of cloud-based POS systems. You don't have to worry about manually installing updates or paying for new versions, as they are included in your subscription fee. This ensures you always have access to the latest features and security measures.

Popular Cloud-Based POS Systems

Several cloud-based POS systems have established themselves as industry leaders, each with its own unique strengths and features. Here are a few to get you started:

Square POS

Square POS is an affordable and user-friendly option for small to medium-sized businesses. It offers features such as inventory management, employee management, and real-time reporting. You can use Square's integration with Checkmate to streamline online ordering and delivery to boost sales volume and profitability.


Toast is a popular choice for restaurants of all sizes. Its features include menu management, CRM, and marketing tools. It also offers comprehensive reporting and analytics to help you make data-driven decisions. Toast's integration with Checkmate allows for automating order flow and delivery management.

Clover POS

Clover combines sleek hardware with a versatile software suite, offering a highly customizable solution for businesses of all sizes. Its intuitive interface, robust reporting tools, and app integrations stand out. Integration with Checkmate allows for streamlined online ordering and delivery management.

SpotOn POS

SpotOn is a customer-centric solution that comes with a range of built-in marketing and customer engagement tools. It offers email marketing, review management, and loyalty programs to keep your customers coming back. You can also integrate with Checkmate for streamlined online ordering and delivery management.

Revel POS

Revel POS is a comprehensive solution for restaurants, with features like menu management, inventory tracking, and real-time reporting. It also offers tableside ordering and payment options for enhanced service. Integration with Checkmate allows for seamless delivery management.

Investing In Cloud-Based POS Systems

Utilize integration with a cloud-based POS system to streamline how your business handles online orders. It enables real-time menu updates across various food ordering platforms while consolidating online orders directly into your POS. This integration simplifies workflow, reduces the chances of human error, and ensures that customers always have access to your up-to-date menu offerings, enhancing overall satisfaction. With the numerous benefits and a wide range of options available, there has never been a better time to invest in a cloud-based POS system integrated with Checkmate.

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